Mavis.
Highlights
My Drive
Your links, files and docs — all in one place
Quick Links
Important links for what's happening right now
Sandbox
Your personal dump — sort it later
Events
Current Events
Open plans, deposits and rundowns
Event Calendar
Monthly view of all upcoming events
+ New Event Plan
Start a new BEO from scratch
Past Events
View the completed events archive
Operations
Task Board
Drag and drop tasks across your team
Meeting Notes
One entry per day · Autosaves · WhatsApp share
SOPs
Standard Operating Procedures for your team
Resources
Knowledge Base
Search FAQs by department
Vendor Directory
Supplier contacts by department
Venue
Kitchen
Menus, recipes, allergens & links
Bar
Cocktail menus & recipes
Music
Venue playlists — all in one place
Sales & Marketing
Asset Library
Images, decks, sheets & campaign files
More
Suggestion Box
Share an idea or feedback, anonymously
Coming Soon
Soon
Maintenance
Report it, track it, get it fixed
Soon
Inventory
Stock levels by area, flags what's running low
Soon
CRM (Address Book)
Search contacts by name or company
Soon
Marketing Intelligence
Your marketing score & what to do next
Customer Survey
Guests scan the QR to leave feedback themselves, or GRO logs it after asking
Scan to leave feedback
Print this on a table talker, business card, or menu — or share it straight from here.
Job Vacancies
Open roles within the company — anyone can view, share, or apply
Smart Notetaker
Put your phone or laptop in the middle of the table — Mavis records, transcribes, and summarizes the meeting for you.
Past Meetings
Analytics
Yesterday
—
Week to Date
—
Month to Date
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Year to Date
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Revenue
vs Last Month
Yesterday
—
Month to Date
—
same point last month
vs Last Year
Yesterday
—
Week to Date
—
Month to Date
—
Year to Date
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Revenue by month — this year vs last year
This year
Last year
Guests
Guests week to date
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Avg spend / guest
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week to date
Costs
Department spend this month
Not yet entered
Forecast
A forecast of how busy the coming days look, built from real holidays, weather, currency, and your own history
Loading real-time data…
Data Entry
Enter business figures here - they'll automatically update the Analytics dashboard.
Recently Added
Tap any entry to edit or delete it
Calendar View
Tap any day to add or edit that figure.
Monthly Targets
Set a revenue target for as many months as you like, all in one place - handy right after uploading years of historical data via CSV.
Sandbox
Your personal dump — notes, voice, photos, links. No structure needed, sort it later.
Sticky Notes
My Notes
Quick Links
Important links for what's happening right now — everyone can see and add
My Drive
Your personal space — create folders and save links
Asset Library
Sales, marketing and creative assets — organised and shared with the team
Storage used across Sales, Marketing & Creative
Chat
Select a conversation to start chatting
Current Events
Live overview
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Active Events
Upcoming
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Total Guests
Across all events
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Revenue
Upcoming events
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Pending Payment
Not fully paid yet
Active Events
Venue
Bali, Indonesia
Event Plan
Horizon Tech Summit 2026 — Welcome Dinner
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Guests (Pax)
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Revenue
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Vendor Costs
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Net Profit
Event Details
▾
| Event Name | × | |
| Client | × | |
| Date | × | |
| Time | × | |
| Venue | × | |
| Attendance (Pax) | × |
⏱ Event Timeline
▾
00:00
Add your first timeline item
Event Rundown
11 departments
Events Team
PIC
- Events Manager leads all coordination on the day
- Full team briefing at T-2 hours before doors open
- Confirm all department heads are in position 30 mins before start
- Client point of contact throughout — direct all client requests through Events Team
- Walkthrough of venue completed by 10:00 day of event
- Post-event debrief scheduled within 24 hours
Guest Relations
PIC
- GRO team at main entrance from 30 mins before doors open
- Registration table set up with wristbands, guest list and QR codes
- Guests may bring family — allow entry with valid wristband
- VIP guests — escort to designated area on arrival
- Lanyards for organising committee — removed day-of for guests
Security & Health and Safety
PIC
- Count all pax including adults & kids upon arrival
- 2× additional security from Event Organizer on site
- VIP Buggy on standby · 1 unit at entrance · 1 at perimeter
- All vendor vehicles require load-in letter + company sticker ID
- Health & Safety: First aid kit on site · Nearest hospital: BIMC Kuta · Emergency: +62 811 XXX · Evacuation point: Main car park
Audio Visual
PIC
Follow Technical Rundown — coordinate with production team
Included: Pioneer CDJ3000 ×2, V10 Mixer, Standard Lighting, Digital Mapping Projectors, Smoke Machine, CO₂ ×2, LED Screens ×4
Not Included (Client): Sound System, Generator ×4, Band Equipment, Mixer, Mics + Stands, Stage Risers, Artist Tents, Backstage Furniture
Included: Pioneer CDJ3000 ×2, V10 Mixer, Standard Lighting, Digital Mapping Projectors, Smoke Machine, CO₂ ×2, LED Screens ×4
Not Included (Client): Sound System, Generator ×4, Band Equipment, Mixer, Mics + Stands, Stage Risers, Artist Tents, Backstage Furniture
IT
PIC
- WiFi network and password confirmed for event day
- Live streaming setup confirmed — platform and login details shared with AV team
- Screen content schedule (slides, videos, holding screens) confirmed T-24hrs
- Tech support contact on standby throughout event
- Backup internet connection arranged for mission-critical presentations
Kitchen
PIC
- Head Chef briefed on full menu and service times
- Dietary restrictions list confirmed and distributed to kitchen team
- Live cooking station staffed from dinner service start
- All food stalls set up and ready 30 mins before opening time
- Halal requirements strictly observed — no cross-contamination
Bar
PIC
- Bar Manager to confirm stock quantities before event
- Bar opens non-alcoholic beverages first — alcoholic from scheduled time only
- No service to visibly intoxicated guests
- Underage guests — no alcoholic service under any circumstances
- Leftover stock from first service area transferred to next bar
- Cash and tab system confirmed with Finance team before doors open
Creative & Photography
PIC
- All signage installed and checked by T-2 hours
- Food tags, menus and printed materials distributed to relevant stations
- Photography: photographer on site from doors open · Videographer from evening session
- Drone permitted subject to venue approval — confirm timing with Events Team
- No media access backstage without clearance from Events Team
Sales & Marketing
PIC
- Social media coverage — coordinate with Events Team on posting schedule
- All content requires client approval before going live
- Press list confirmed with client PR team minimum 48hrs before event
- Post-event recap content delivered within 48 hours of event close
Housekeeping
PIC
- Full venue setup completed and inspected by T-3 hours
- Towels prepared per event brief — swimmers and VIP areas
- Bean bags, furniture and props arranged per layout plan
- Continuous cleaning throughout event — team on rotation
- Post-event breakdown begins immediately after close
Engineering
PIC
- Barricade setup as per approved layout plan
- All power connections checked and signed off before guest arrival
- Generator backup confirmed and tested
- On-call throughout event for any technical issues
Finance & Cashier
PIC
- Payment status confirmed before event day — see Finance section
- Cashier station set up and float confirmed
- Any additional charges during event logged and approved by Events Manager
- Final reconciliation completed within 24 hours post-event
Past Events
Completed events archive
New Event Plan
A blank Event Plan will be created and ready for you to fill in.
Client Database
All clients linked to their event history
No clients yet
Import your existing client list via CSV or Excel, or add clients manually.
Event Calendar
Click any day to add or edit an entry
Entertainment Schedule
Click any slot to add or edit — scroll down to see previous weeks
Meeting Notes
One entry per day · Autosaves
Select a day above
Tap any day to view or write notes
Task Board
Personal Projects
Team Projects
Task Board
Drag and drop tasks across this project
To Do
3
Chase client for F&B numbers
Send guest list to security
Source new cold storage unit quotes
Prepare welcome pack for new staff
In Progress
3
Finalise event rundown
Review new homepage design
Update allergen menu cards
Done
3
Send BEO to kitchen team
Post job listings for bar staff
Register new domain name
Kitchen
Menus, recipes, allergens and your kitchen links
Always verify allergen information with your head chef before service. This is a reference guide only.
| Dish | Gluten |
Dairy |
Egg |
Fish |
Shellfish |
Nuts |
Soy |
Vegan |
|---|
💡 Paste links to your Google Sheets, Google Docs, or any external tool. Opens directly from here.
Bar
Cocktail menus and recipes for your bar team
Music
Your venue playlists — click to open in Spotify
Need help curating your playlists?
We offer bespoke playlist curation for venues across Bali — get in touch.
SOPs
Standard Operating Procedures — select a department
Kitchen
Click an SOP to view or upload documents
Opening Checklist
Kitchen
Inventory
Stock levels by area — flags what's running low
Knowledge Base
Quick answers by department — or just search
Vendor Directory
Supplier contacts by department — or just search
Address Book
Your customer address book — search or browse
Suggestion Box
Got an idea? Tell us — no names, ever.
100% ANONYMOUS
We never collect or show who submitted a suggestion
Admin Console
Manage who's on the team and what they can access — DEMO preview, not yet wired to real accounts
Analytics PIN
Required every time anyone opens Analytics, on any device
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Team members
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Role tiers
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Waiting to log in
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Super Admins
Roles & Permissions
Tap a role to see and adjust exactly what that tier can access. Each role starts from a sensible default, so you're rarely starting from a blank slate of toggles.